Schedule Your Priorities, Not Prioritise Your Schedule

What does it mean to schedule your priorities?

Scheduling your priorities means that your focus is on adding tasks to your calendar based on the amount of time you have and the importance of each task. Any tasks that are left out can be allocated to another day. This system is effective as a weekly or monthly planner. It gives you a broader view of your tasks and how it relates to achieving your goals.

How to create a value-based schedule of your priorities.

Identify your Roles. Each of us plays many roles in life, and there are many ways of identifying ourselves. What roles do you play? What roles make up your identity? Are you are a parent, spouse, child, sibling, friend, colleague, student, scholar, writer? Does your individuality, fitness, spirituality, creativity define you? Take time and reflect on your values and roles and how they impact each other.

Select your Goals. Now that you have identified your roles in life, it is time to set some goals. Go through each role and identify three goals that you will like to accomplish. For example, as a spouse, one of my goals is to build my relationship with my partner. Maybe as a parent, you would like to create a family mission statement with the family or as a writer, you have to start that next book. Whatever the goals are write it down.

Determine the tasks you need to accomplish to achieve those goals. Your goals are listed, so now it is time to break those goals into more manageable chunks, tasks. You have decided that to deepen the relationship with your spouse, you need to make time for date nights once a week away from the kids and distractions. To write that family mission statement, you need to work out a time for the family to meet and discuss what to include in the statement. For the book, you have to do research and brainstorm ideas.

Use the Eisenhower Matrix to categorise all your tasks, those that you have defined and those placed upon you.

Taken from https://www.techtello.com/eisenhower-productivity-matrix/

Schedule your goals and tasks. Finally, it is time to get out your calendar or planner, whether digital or paper-based and schedule each task. Note the urgency and importance of each task when creating your weekly or monthly schedule.

To Note:

It is important to set a day every week and/ or month to reflect on your schedule. This will allow you to see how well they are helping you achieve your goals.

Daily planning of your schedule becomes more a function of daily adapting, of prioritising activities and responding to unanticipated events, relationships and experiences in meaningful ways. Taking a few minutes each morning to review your schedule can put you in touch with the value-based decisions you made as you organised the week as well as with unanticipated factors that may have arisen.

From the 7 Habits of Highly Effective People by Stephen Covey pg 107-108

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The key is not to prioritize your schedule, but to schedule your priorities.

Prioritising your Schedule Vs. Scheduling your Priorities

7 Habits of Highly Effective People by Stephen Covey

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