Understanding Productivity

What is Productivity?

Photo by krisna iv on Unsplash

Productivity is

A measure of the efficiency of a person, machine, factory, system, etc., in converting inputs into useful outputs.


The ability to do as much work has possible in a particular period.


It’s about doing the right task, at the right time. In other words, it’s
about recognizing what to do when.


The difference between being productive and being busy

The Difference between being busy and being Productive
Photo From Inc. com

Ways to Increase Productivity

As with all things you need to know the why behind the goal. What goals do you want to achieve and why do you want to increase your productivity? Knowing this will help you to create an effective and efficient plan of action that will keep you on the right path to that goal.

You also need to know what productivity looks like for you. If you do not know, this will be a good time to do some research and observe persons in action. In the process you can gain some insight into what you want your life to look like and get ideas on how to make that life possible.

In order to make the most of our day and how we spend it, you will need to understand time management. This is an important aspect of increasing your productivity since time is one of the factors in the productivity equation used to measure your efficiency.

Below is a list of actionable time management tips:

  • Make time to think and plan out your next steps. This is the point where you ask yourself what is your goals and how do I achieve does goal?
  • Plan each day and priorities a task or three that will move you towards your goals.
  • Your daily task priorities should fall in the category of important but not urgent, these are the tasks that will help you achieve your long term goals.
Time Management Matrix taken from https://thecontextofthings.files.wordpress.com/2015/10/covey-4-quad.jpg
  • Practice chunking or time batching to schedule similar tasks together.
  • Try calendar blocking. It is not enough to have a list of task. You need to consider when you will have the time to complete those task by scheduling them into your day and setting deadlines for yourself.
  • Reflection: take time once a week or month to see if your habits align with your goals and to analyse your achievements and challenges so that you can learn and adapt your habits to suit.
  • Focus on the outcome: sometimes we spend so much time writing up our to-do list and checking things off that we forget what we are aiming for. Do not forget your ultimate goal in the process of getting things done.

Habits of Productive People

  • Start the day off on your terms by focusing on yourself.
  • Create a brief to-do list of 6-7 tasks, highlighting your top 1-3 priorities for the day.
  • Tackle the most difficult or top priority tasks before lunch.
  • Take more breaks and maximise your downtime by learning or practising a skill or watching an educational but entertaining video.
  • Create a system that will boost productivity and limit distractions. Use your calendar and schedule breaks, entertainment, exercise, email checking and so forth.
  • Reflect, Analyse and Adapt your system as needed.
  • Forget about perfectionism, trying to be perfect is a great way of wasting a lot of time.
  • Remind yourself that your time and life is not infinite, this is a great way to remind yourself not to waste time.

Thank you for reading


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